Office Manager / Compliance Assistant (m/w/d) in Luxembourg
Luxemburg - Nur Zeiterfassung
Full-time
Permanent employee
Cultural Fit
You take ownership of office management, organisation, and administrative coordination and ensure the smooth day-to-day running of the office. Supporting senior management, Compliance, and international colleagues, while keeping processes structured, reliable, and well organised, is part of your mindset. Then welcome to AND-E.
How you'll make an impact
- Ensure the smooth day-to-day operation of the Luxembourg head office, including office supplies, postal services, meeting rooms, and general administration.
- Provide administrative support to the Managing Director and the Head of Compliance, including document preparation, appointment coordination, and follow-up of action points.
- Coordinate internal and external meetings, conferences, and visits, including scheduling, logistics, and preparation of materials.
- Provide administrative support to the Compliance function, including maintaining documentation, preparing reports, coordinating information requests, and liaising with branches and group entities.
- Perform Corporate Secretary duties, including coordination with the Board and committees, preparation of meeting documentation, minute-taking, follow-up of decisions, and maintenance of corporate records in line with Luxembourg governance requirements.
- Oversee the filing and archiving of corporate and Compliance documents, manage service providers and procurement, and liaise with building management and external partners.
What it takes to succeed in this role
- Bachelor’s degree in administration, business, or a related field, or equivalent professional experience in office management or administrative support.
- Minimum 2–3 years of experience in a similar role in Luxembourg, ideally within a regulated environment such as insurance, finance, or professional services.
- Basic knowledge of company secretarial, governance, or Compliance processes is considered an advantage.
- Strong organisational skills with the ability to work independently in a small local team while coordinating with international colleagues and stakeholders.
- Excellent communication and interpersonal skills with a proactive, reliable, and service-oriented mindset.
- Fluent in English and French, with German considered an advantage. Good knowledge of MS Office and common administrative tools is required.
Why join us?
- Personal development is important to us, which is why we support you in it.
- A working environment based on trust, encouragement, and constructive feedback.
- Collaboration with people from different countries and cultures.
- 26 days of annual leave + 9,5 additional rest days.
- Flexible working hours.
- Meal vouchers.
- Free coffee, tea, water.
Über uns
Bei AND-E definieren wir die Zukunft der Mobilitätsversicherung neu. Als Teil der globalen MS&AD-Gruppe und in enger Partnerschaft mit Toyota haben wir es uns zum Ziel gesetzt, die Reisen von morgen einfacher, sicherer und intelligenter zu gestalten. Unsere Expertise erstreckt sich über mehr als 30 Märkte in Europa und Südafrika, wo wir maßgeschneiderte Versicherungslösungen für Toyota- und Lexus-Kunden sowie verschiedene White-Label-Partner anbieten. In Deutschland umfasst unser Angebot Kfz-Versicherungen, gewerbliche Flottenabsicherung, Zahlungsschutzversicherungen und Unterstützung für japanische Unternehmen im Ausland.
Unser Engagement geht über das Geschäft hinaus: Bei AND-E unterstützen wir unsere Mitarbeitenden dabei, zu wachsen, einen Unterschied für unsere Kunden zu machen und die Zukunft des vernetzten Mobilitätsschutzes mitzugestalten.
Unser Engagement geht über das Geschäft hinaus: Bei AND-E unterstützen wir unsere Mitarbeitenden dabei, zu wachsen, einen Unterschied für unsere Kunden zu machen und die Zukunft des vernetzten Mobilitätsschutzes mitzugestalten.